How to upload banking files

Document ID: 705
Modified: 16/09/2019

How to access the upload screen

  1. Select the Transactions tab.
  2. Select Upload of files, from the left menu.

Upload banking files

Upload banking files in Internet Explorer
Step 1: Select files

  1. Use Directories to browse to the folder where your files are located. Once you have located your folder, click on the name of the folder. All files in this folder will be displayed in the field Files.
    Common default directories are:
    • Desktop: C:\Users\[your username]\Desktop
    • Your documents: C:\Users\[your username]\Documents

    I don't know the path of the folder where my files are located (see More Information)

  2. Select the files you want to upload from the field Files. You can select multiple files by holding down the CTRL button and selecting your files with the mouse.
  3. Use the button to move the selected files to the field Selected files. You can use to move all the files in the directory in the field Selected files.
    To remove a file from the field Selected files, use the or to remove the (selected) files from the field Selected files.
  4. Once the files you want to upload are located in the "Selected files" part, you can choose between 2 options:
    • Upload: Proceed to Step 3: Upload files.
    • Define attributes: Proceed to Step 2: Define attributes, an optional step providing you the options to hide the details, share the transaction,...
Step 2: Define attributes

From Step 2: Define attributes you can:

  • Specify another name that will be displayed in transaction overview after uploading. By default the "Uploaded payment file: [Filename]" will be used.
  • Specify the format of your file. By default Isabel will automatically detect the type of your banking file, it is therefore not required to modify this. In case your file is not a supported banking file, you will be required to specify the format and bank in Step 3: Upload files (if you are connected to a bank that supports this).
  • Choose to select Shared in case everybody that is connect to the corresponding eBanking contract may view your upload file. By default only the potential signers and the uploader will be able to view the banking file.
  • Specify the environment: Production means that the bank and Isabel will run all checks on the file. Afterwards the bank will execute the payment if these turn out ok and return feedback to the user. Test means that the bank and Isabel will run all checks on the file but that it will NEVER be executed by the bank although the user will receive feedback. If you want to know if a particular bank supports this function, it is best to contact them.
  • Choose to select Hide details in case you want to hide the content of your file for anybody who has access to.
    Remarks:
    • In case you want to hide the details (use global debit) in account information, you must activate global debit while creating your file in your ERP or accounting software. Consult the user manual of your ERP or accounting software for more information.
    • You cannot revert hide details.
    • Selecting Hide details will be mentioned in the Audit trail.
  • Assign your file to an envelope. You can also manage your envelopes from the Transactions.
Step 3: Upload files

Your files will be uploaded and processed. This process might take some time depending on the amount of transactions and your connection speed.

Note: In the Preferences > Transaction you can select to automatically rename or delete uploaded transactions. In case you choose to delete, you will not be able to modify it in case it contains errors or warnings!

Step 4: Define processing options

  • Sign immediately: specify if you want to sign the transaction when clicking Finish. No checkbox is available in case you are not allowed to sign the banking file.
  • Send when sufficiently signed: specify if you want them to automatically be sent to the bank if all signers have signed the transaction. This option is only available if you are subscribed to the module MultiSign.

    If you are uploading multiple banking files at the same time, clicking the column title "Sign immediately" and/or "Send when sufficiently signed" will check all the boxes at once.

  • Invite signers: will show a pop-up where you can invite potential signers for the corresponding banking file. This option is only available if you are subscribed to the module MultiSign

Note: In the Preferences > Transactions you can automatically activate the options "Sign immediately" and "Send when sufficiently signed".

Upload banking files in Firefox, Chrome or Edge
Step 1: Select files
  1. Click on the Select files-button.

  2. A Finder-style navigator will be shown. Use it to navigate to the folder where your bank files are located, then select the file(s) you want to upload and click on Choose.
    You can select multiple files by holding down the <shift> key while selecting the files.
  3. The file(s) will now be compressed before proceeding with the upload process.

  4. Once the compression process is complete, you can proceed to immediately upload the file(s), or you can define attributes first.

    The following attributes can be defined:

    • Specify another name that will be displayed in transaction overview after uploading. By default the "Uploaded payment file: [Filename]" will be used.
    • Specify the format of your file. By default Isabel will automatically detect the type of your banking file, it is therefore not required to modify this. In case your file is not a supported banking file, you will be required to specify the format and bank in Step 3: Upload files (if you are connected to a bank that supports this).
    • Choose to select Shared in case everybody that is connect to the corresponding eBanking contract may view your upload file. By default only the potential signers and the uploader will be able to view the banking file.
    • Specify the environment: Production means that the bank and Isabel will run all checks on the file. Afterwards the bank will execute the payment if these turn out ok and return feedback to the user. Test means that the bank and Isabel will run all checks on the file but that it will NEVER be executed by the bank although the user will receive feedback. If you want to know if a particular bank supports this function, it is best to contact them.
    • Choose to select Hide details in case you want to hide the content of your file for anybody who has access to. Once hidden, only the uploader will be able to view the details.
      Remarks:
      • In case you want to hide the details (use global debit) in account information, you must activate global debit while creating your file in your ERP or accounting software. Consult the user manual of your ERP or accounting software for more information.
      • You cannot revert hide details.
      • Selecting Hide details will be mentioned in the Audit trail.
    • Assign your file to an envelope. You can also manage your envelopes from the Transactions.

    After having defined the attributes, click on Save to confirm and proceed.

  5. The selected file(s) will now be uploaded. Leave the page open in your browser until the upload process is completed, otherwise the upload with be aborted.

Step 2: Process files

Once the upload process is complete, your files will be processed. This process might take some time depending on the amount of transactions and the complexity of the configured signing rights.

Step 3: Define processing options

  • Sign immediately: specify if you want to sign the transaction when clicking Finish. No checkbox is available in case you are not allowed to sign the banking file.
  • Send when sufficiently signed: specify if you want them to automatically be sent to the bank if all signers have signed the transaction. This option is only available if you are subscribed to the module MultiSign.

    If you are uploading multiple banking files at the same time, clicking the column title "Sign immediately" and/or "Send when sufficiently signed" will check all the boxes at once.

  • Invite signers: will show a pop-up where you can invite potential signers for the corresponding banking file. This option is only available if you are subscribed to the module MultiSign

Note: In the Preferences > Transactions you can automatically activate the options "Sign immediately" and "Send when sufficiently signed".


Upload banking files in Firefox, Chrome or Safari
Step 1: Select files
  1. Click on the Select files-button.

  2. A Finder-style navigator will be shown. Use it to navigate to the folder where your bank files are located, then select the file(s) you want to upload and click on Choose.
    You can select multiple files by holding down the key while selecting the files with your mouse.

  3. The file(s) will now be compressed before proceeding with the upload process.

  4. Once the compression process is complete, you can proceed to immediately upload the file(s), or you can define attributes first.

    The following attributes can be defined:

    • Specify another name that will be displayed in transaction overview after uploading. By default the "Uploaded payment file: [Filename]" will be used.
    • Specify the format of your file. By default Isabel will automatically detect the type of your banking file, it is therefore not required to modify this. In case your file is not a supported banking file, you will be required to specify the format and bank in Step 3: Upload files (if you are connected to a bank that supports this).
    • Choose to select Shared in case everybody that is connect to the corresponding eBanking contract may view your upload file. By default only the potential signers and the uploader will be able to view the banking file.
    • Specify the environment: Production means that the bank and Isabel will run all checks on the file. Afterwards the bank will execute the payment if these turn out ok and return feedback to the user. Test means that the bank and Isabel will run all checks on the file but that it will NEVER be executed by the bank although the user will receive feedback. If you want to know if a particular bank supports this function, it is best to contact them.
    • Choose to select Hide details in case you want to hide the content of your file for anybody who has access to. Once hidden, only the uploader will be able to view the details.
      Remarks:
      • In case you want to hide the details (use global debit) in account information, you must activate global debit while creating your file in your ERP or accounting software. Consult the user manual of your ERP or accounting software for more information.
      • You cannot revert hide details.
      • Selecting Hide details will be mentioned in the Audit trail.
    • Assign your file to an envelope. You can also manage your envelopes from the Transactions.

    After having defined the attributes, click on Save to confirm and proceed.

  5. The selected file(s) will now be uploaded. Leave the page open in your browser until the upload process is completed, otherwise the upload with be aborted.

Step 2: Process files

Once the upload process is complete, your files will be processed. This process might take some time depending on the amount of transactions and the complexity of the configured signing rights.

Step 3: Define processing options

  • Sign immediately: specify if you want to sign the transaction when clicking Finish. No checkbox is available in case you are not allowed to sign the banking file.
  • Send when sufficiently signed: specify if you want them to automatically be sent to the bank if all signers have signed the transaction. This option is only available if you are subscribed to the module MultiSign.

    If you are uploading multiple banking files at the same time, clicking the column title "Sign immediately" and/or "Send when sufficiently signed" will check all the boxes at once.

  • Invite signers: will show a pop-up where you can invite potential signers for the corresponding banking file. This option is only available if you are subscribed to the module MultiSign

Note: In the Preferences > Transactions you can automatically activate the options "Sign immediately" and "Send when sufficiently signed".

More Information

Verify the integrity of an uploaded file

When a banking file is uploaded, Isabel 6 calculates a unique hash on it. During the signature process, the content and integrity of the file is guaranteed by this hash. You can ask your IT department to calculate this hash to compare it with the hash displayed in the detail screen an on the signature screen. This way you can assure the file you are signing is exactly the one that you created in your accounting package.

I don't know the path of the folder where my files are located (Windows)
  1. Locate your file using Windows Explorer (the file manager).
  2. Right click on your banking file and choose Properties.
  3. In the properties, the path will be displayed (see Location).
  4. Once you know the path, you can proceed with Step 1 as outlined above.
Add a drive letter to the local folder for easy access
  1. Open the command prompt window as default user.



  2. Use the SUBST command to map your folder to a drive letter. For example: SUBST X: "D:\Documents\John\Letter"



  3. Open 'Windows Explorer'. You should see a newly created drive letter X: with which you can access your mapped folder directly.



 
Note that when you reboot your computer, all mapped drive letters will be reset.
 
To solve this:
 
  1. Create a file in notepad and put SUBST X: "your folder" in the file

  2. Click 'Save as':
    • File name: 'filename.cmd'
    • Save as type: 'All types (*.*)'
       
  3. Run the file after the reboot by double click
Add a drive letter to a network folder
  1. Open 'My computer'



  2. Click Map Network Drive from the Tools menu



  3. Select a drive letter that you want to assign to the mapped folder in the drive



  4. Type the server and share name of the folder you want or click browse to find the folder



  5. Click Finish
How to upload banking files
705
16/09/2019