Personal and Shared Counterparties overview

Document ID: 23323
Modified: 12/06/2019

Answer:

Why make counterparties Personal or Shared?

If several users often use the same counterparties, a lot of time can be saved if one of the users creates the counterparties and shares them with the others (Shared Counterparty). On the other hand, if a counterparty will only be used by one particular user, this user can create a Personal Counterparty.

Who can make a Personal or Shared Counterparty?

  • In a subscription with only ONE USER: it is quite obvious that this user can only save a counterparty as Personal (there is no one else to share the counterparty with).

  • In a subscription with SEVERAL USERS:

    • The Isabel 6 user who has selected the module MultiSign has the possibility:

      • to make Personal or Shared counterparties .
      • to change the counterparty sharing from Personal to Shared or vice versa. 

    • The Isabel 6 user who has NOT selected the module MultiSign:

      • can only save a counterparty as Personal.
      • cannot change the counterparty sharing from Personal to Shared or vice versa.

    • The isabel6 user who has selected the Signing Modules cannot create, view or edit a counterparty and thus cannot create a Personal or Shared Counterparty.

What is the difference between a Personal Counterparty and a Shared Counterparty?

  • A Personal Counterparty is linked to the PKI contract (or Isabel SmartCard) of the user who created it and can only be viewed, edited, deleted or used by this specific user. 

    In case you work with different profiles, the Personal Counterparties are accessible by all of your profiles.

  • A Shared counterparty can be viewed, edited or used by several users in the same subscription.
    When a user decides to share a counterparty, he has to select at least one Isabel 6 contract (see picture).



    The Shared Counterparty will be visible to all the users that have at least one of the selected bankcontracts linked to their PKI contract (or Isabel SmartCard). These users will also be able to use this counterparty when creating a transaction or a direct debit order. 

How can you determine if a counterparty becomes Personal or Shared?

  1. When you are manually creating a new counterparty or when you're editing an existing one:

    In the section Counterparty sharing, you have the possibility to indicate whether you want your counterparty to be Personal or Shared.

    Tip: You can choose to save the counterparty as Personal or Shared by default. To do so, go to the Preferences menu-item > Select the Transactions tab in the Manage User Preferences screen > Save new counterparty by default as (the default value is Personal).

  2. When creating a transaction or a direct debit order, one has the possibility to save a new beneficiary or a new debtor. The counterparty will be saved as Personal or as Shared depending on the situation:

    • In case the Isabel 6 user has selected the module MultiSign, the application will save the new counterparty based on the preferences. By default, all new counterparties (beneficiaries or debtors) will be saved as Personal. To change this preference, go to the Preferences menu-item > Select the Transactions tab in the Manage User Preferences screen > Save new counterparty by default as and select Shared.

    • In case the Isabel 6 user has NOT selected the module MultiSign or in case of a subscription with only one user, the new counterparty (beneficiary or debtor) will be saved as Personal.

  3. When you upload a counterparty, it will be saved as Personal or as Shared depending on the situation:

    • In case the Isabel 6 user has selected the module MultiSign, he will have the choice between saving each counterparty as Personal or as Shared. By default*, all counterparties will be indicated as Personal. You can use an option in the menu to switch between Shared or Personal (for all the counterparties at once), or you can change this for each individual counterparty

      (*) To change the default value, go to the Preferences menu-item > Select the Transactions tab in the Manage User Preferences screen > Save new counterparty by default as and select Shared.

    • In case the Isabel 6 user has NOT selected the module MultiSign or in case of a subscription with only one user, the counterparty will be imported as Personal.

    Example:

A subscription has 4 users and 3 bankcontracts (bank A, B and C). 

  • User 1 is the only one with the authority to share counterparties (has Multisign) and he has the 3 bankcontracts linked to his PKI contract.
  • User 2 has bankcontracts A and B linked to his PKI contract.
  • User 3 has bankcontracts B and C linked to his PKI contract.
  • User 4 can only sign (has the Signing Module).

  • User1 makes a counterparty shared for bankcontract A and B:

  • Only User 1 will be able to edit the counterparty
  • User 2 can view and will also be able to use this counterparty for every transaction they insert, but cannot modify it.
  • User 3 can view and will also be able to use this counterparty for every transaction they insert, but cannot modify it.
  • User 4 can not view or edit counterparties.

     
Personal and Shared Counterparties overview
23323
12/06/2019